Microsoft word Options
MS WORD Assignment
HOME TAB :
1. :
Ø Copy - Write
a Text -> Select a text -> Select Copy button
Ø Cut - Write
a Text -> Select a text -> Select Cut button
Ø Paste -
Using this button Copied / Cut
text can be pasted
Ø Format Painter - Using this Button format of
particular text can be copied to other
text.
Ø Clipboard -
It allows you to copy multiple
text & graphical items
2. Font :
Ø Font Type - This option allows to use variety of
Text types
Eg. Verdana; Times New Roman
Ø Font Size - It allows to set the Font size
Ø Bold -
It allows to thicken the font
Eg.
Verdana; Verdana
Ø Italic -
It slants the letters evenly to
the right.
Eg. Verdana
Ø Underline -
Its allows to insert a ruling line
under the text
Eg. Verdana
Ø
Strikethrough - It draws
line through the middle of selected text
|
Superscript & Subscript
|
Ø - Allows characters to appear above or
below the normal text line
Ø Change Case -
It allows to change to change
the case of the Text
Eg.
verdana, VERDANA, Verdana
Ø Text Highlight Color - This
option allows to high light a particular text
Eg.
How are you ?
Ø Font color -
Font color can be changed using
this option
Eg.
How are you ?
Ø Clear Formatting -
Clears all formatting of the
Text
3. Paragraph :
Ø Bullets & Numbered List -
Ø Indents - we can increase & decrease indent
Ø Sort -
sorts the selected text
alphabetically / numerical.
Ø Show/Hide Tab - shows paragraph marks & other hidden
formatting symbols.
Ø Alignments - Text/Paragraphs
can be aligned to Left, Center, Right & Justify
Ø Line Spacing - amount of space can be customized
Ø Shading -
background of the text can be
highlighted
Ø Borders - customize the borders along the cell
& text
4. Styles :
Ø This helps us to customize the font stlye to appear.
5. Editing :
Ø Find - Finds particular text in a document
Ø Replace - Replaces a text in a document
Ø Select - Select a text / object in a document
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INSERT TAB
1. Pages :
Ø Cover Page - allows
to use fully formatted cover pages
Ø Blank Page - Inserts
a new page wherever the cursor is placed
Ø Page Breaks -
separates or breaks a page
wherever the cursor is placed
2. Tabes :
Ø Allows to insert Table in a document
3. Illustrations :
Ø Picture - Allows to insert picture from a file
Ø Clipart - Allows to insert clipart into the
document like drawings,
movies, sounds, photography
Ø Shapes - Allows to insert different shapes
Ø Smart Art - Insert a Smart Art graphical to
visually communicate information
Ø Chart - Allows to insert Charts like Pie
Chart, Bar Chart, Line Chart
4. Links :
Ø Hyperlink - creates a link to a web page, picture
email address or a program.
Ø Bookmark -
Creates a bookmark to assign a
name to a specific point in a document.
Ø Cross-reference - Cross references are automatically
updated if the content is moved to
another location. By default, they are inserted as
hyperlink.
5. Header & Footer :
Ø Header - Inserts Header to a document
Ø Footer - Inserts Footer to a document
Ø Page number - Inserts page numbers to a document
6. Text :
Ø Text Box - Inserts a Text Box
Ø Quick Parts - Inserts reusable pieces of content,
including field, document properties
such as title & author or any preformatted snippets
created
Ø WordArt - Inserts decorative text in a document
Ø Drop Cap - creates a large capital letter at the
beginning of the paragraph
Ø Signature Line - Inserts a signature line specifying
the individuals name & designation
Ø Date & Time - Inserts current Date & Time in a
document
Ø Object - Inserts an embedded Object in a
document
7. Symbols :
Ø Equation - Inserts a common mathematical
equations or build up own using library
Ø Symbol - Inserts symbols that are not
available on the keyboards
PAGE LAYOUT :
1. Themes :
Ø Themes -
Changes overall design of the
document which are preformatted
Ø Colors - Allows to change colors of the theme
selected
Ø Font - Allows to change font of the current
theme
Ø Effects - Allows to set effects to the current
theme
2. Page Setup :
Ø Margins -
Allows to set margins to a
current document / section
Ø Orientation - allows to switch pages from Landscape
& portrait layouts
Ø Size - Allows to select paper size to the
current document
Ø Columns - Splits text into one or more columns
Ø Breaks - Inserts page or section breaks
Ø Line Numbers - Add line numbers in the margin
alongside of each of the document
Ø Hyphenation - allows word to break lines between
the syllables of the words
3. Page Background :
Ø Watermark - Inserts text / image behind the
content of the document
Ø Page Color - Allows to change the background of
the document
Ø Page Border - Allows to add or change the border
around the page
4. Paragraph :
Ø Indent - allows to move a text/paragraph to
left or right side in a certain amount
Ø Spacing - Changes the spacing between the
paragraph/text in a document
5. Arrange :
Ø Position - Allows setting the position of the
selected object on the page. In this
the text is automatically set to wrap around the object
Ø Bring to Front - Brings forward the selected object
Ø Send to Back - Sends backward the selected object
Ø Text Wrapping - Changes to the way the text wraps
around the object
Ø Align - Align the edges of multiple selected
object
Ø Group - Groups the multiple selected objects
in one object
Ø Rotate - Rotates or flips the selected object
REFERENCES :
1. Table of Contents :
Ø Table of contents - Adds table of contents to a document
Ø
Add Text - Adds the current paragraph as an entry in the table of
contents
Ø
Update table - updates
the table of contents so that all the entries refer to the correct
page number
2. Footnotes :
Ø Insert Footnote - Adds an explanatory or documenting
note or comment at the bottom of
a page, referring to a specific part of the text on the
page
Ø Insert Endnote - Adds Note at the end of Text
Ø Next Footnote - Adds a another Footnote to a page
Ø Show Notes - Scrolls to show where Footnote &
Endnote located
3. Citations & Bibliography :
Ø Insert Citation -
Inserts a source quoted in an
essay / report / book to clarify.
Ø Manage Sources - Allows to view the sources cited in
the document
Ø Style - Allows choosing style of citation to
use in the document.
Ø Bibliography - adds a bibliography which lists all
the sources cited in a document.
4. Captions :
Ø Insert Caption - Allows to add caption to a picture or
other image
Ø Insert Table of fg - Inserts a table of figures into a document
Ø Update Table - update the table of figures to
include all the entries in a document
5. Index :
Ø Mark Entry - Includes the selected text in the
index of the document
Ø Insert Index - Inserts and index to a document
Ø Update Index - Update the index so that all the
entries refer to the correct page no.
6. Table Of Authorities :
Ø Mark Citation - Adds the selected text as an entry in
the TOA
Ø Insert Table of Authorities - Inserts
the TOA into a documents
Ø Update Table - updates the TOA to include all of the
citation in the document
MAILINGS :
Ø Enevelopes - Create & Prints Enevelopes
Ø Labels - Create & Prints Label
Ø Start Mail Merge - Allows to create a main document that
can be printed or emailed to
multiple persons
Ø Select Receipents - Allows to choose the list of people
you intend to send the letter
Ø Edit Recipient List - Allows
to make changes in the list of recipients
Ø Highlight Merge Fields - Highlights the fields inserted into a
document
Ø Address Block - Allows
to add an address to the letter
Ø Greeting Line - Inserts
a greeting line to the letter
Ø Inserts Merge Field - Adds the fields into main document
Ø Rules - Specify rules to add decision making
ability to mail merge
Ø Match Fields - allows to understand the meaning of
different fields in a list
Ø Update Fields - updates the fields created
Ø Preview Results - replaces the merge fields in the
document with the actual
data from the recipients list
Ø Find Recipient - Finds & previews a specific record
Ø Auto Correct For Errors - Auto checks for errors & correct
it.
Ø Finish & Merge - Completes the Mail merge
REVIEW :
1. Proofing :
Ø Spelling & Grammar - Checks the spelling & Grammar in
a document
Ø Research - opens a Research task Pane
Ø Thesaurus - Suggest other similar words to a
selected word
Ø Translate - Translates the word into different
Language
Ø Translation Screen tip - enables a screen tip that translate
words paused
Ø Set Language - Sets language to check Spelling &
Grammar
Ø Word Count - Find out the number of words, lines,
characters & paragraph in
a document
2. Comments :
Ø New Comment - Add a comment to the selected section
Ø Delete - Deletes the selected comment
Ø Previous - navigates to the previous comment in
a document
Ø Next - navigates to the next comment in a
document
3. Tracking :
Ø Track changes - Allows to track changes done in a
document
Ø Balloons - allows to choose how the revisions in
a document.
Ø Display of Review - Choose how to view the proposed
changes in a document
Ø Show Markup - allows to choose the kind of markup
to show in a document
Ø Reviewing Pane - Show revisions in separate window
4. Changes :
Ø Accept - Accepts the changes in a document
Ø Reject - Rejects the changes done in a
document
Ø Previous - navigates to the previous revision
done in a document so as to
accept / reject the same
Ø Next - navigates to the next revision done
in a document so as to
accept / reject the same
5. Compare :
Ø Compare - Compare & Combine multiple
versions of a document
Ø Show Source Documents - allows to choose which source of
document to show
6. Protect :
Ø Restricts the access to the user.
VIEW :
1.
Document Views :
Ø Print Layout - Views the document as it will be
printed
Ø Full Screen Reading - maximizes the view of a document the
full screen
Ø Web Layout - Views a page as a web page
Ø Outline - View the document as an outline and
shows the outline tools
Ø Draft - views the document as a draft so as
to quickly edit the text
2.
Show / Hide :
Ø Ruler - allows to view/hide rulers on a
document
Ø Gridlines - Allows to view / Hide gridlines of a
document
Ø Message Bar - allows to view message bar to
complete any action required action in
a document
Ø Document Map - Opens a document map that allows you
to navigate through a structural
view of a document
Ø Thumbnails - opens a thumbnail pane
3.
Zoom :
Ø Zoom - Opens a zoom dialogue box that allows
zoom accordingly
Ø 100% - zooms the document to 100% of the
normal size
Ø One Page - allows to zoom the document to a
entire page
Ø Two Pages - zooms the document so that 2 pages in
fit in a window
Ø Page Width - zooms the document so that the width
of the page matches with the
width of Window.
4.
Window :
Ø New Window - Open new window containing a view of
the current document
Ø Arrange All - Tiles all open windows side by side
windows
Ø Split - Splits a window into two parts
Ø View Side by Side - Views documents side by side
Ø Synchronous Scrolling - Synchronize scrolling of two
documents at a time
Ø Reset Window Position - resets the window position of the documents
being compared
side by side
Ø Switch Windows - Switches to a different document
currently opened
5.
Macros :
Ø A macro is a series of commands and instructions that
you group together as a single command to accomplish a task automatically.
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